If you're anything like me, you get a veritable flood of emails every day from countless different senders: your significant other, your boss, newsletters, marketing spam, you name it. How do you sift through it all? Well, if you use a Mac, you can take advantage of Mail's built-in organization tools to help you sort through your email, from creating folders to creating a Smart Mailbox.
Here's how you can organize all of your emails using Mail's tools.
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How to create a folder in Mail for Mac![]()
Your new folder will be located under the name of the email account into which you placed it in the Sidebar.
How to sort mail into folders in Mail for Mac
There are two methods Mail gives you for sorting email into folders manually.
Alternatively, Mail for macOS Mojave gives you a big ol' button to push so you don't have to click and drag.
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How to create a Smart Mailbox in Mail for Mac
If you've ever created a Smart Playlist in iTunes, Smart Mailboxes follow a similar principle. You set a series of parameters, and email that comes in that fits those parameters is automatically sorted into your Smart Mailbox.
So you can set one up that, for instance, catches any message from a set of four specific Amazon.com email addresses. Any email from those addresses heads to that mailbox, letting you successfully keep track of any Amazon order you place from beginning to end.
Here's how you set up your own Smart Mailboxes.
Your Smart Mailbox has now been created. Unlike standard mailboxes, with a Smart Mailbox, you don't select a particular account with which to associate these emails. They'll catch everything that comes into Mail that fits your parameters, no matter which of your accounts an email is bound for.
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Questions?
If you have any questions about sorting email in Mail for Mac, let us know in the comments.
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Mail User Guide
Use the Mail app to send, receive, and manage email for all of your email accounts in one location. Simply add the accounts—such as iCloud, Exchange, Google, school, work, or other—you want to use in Mail.
Add an email account
Temporarily stop using an email account
Mac Mail.app Insert Table And Chairs
To use the account again with Mail, select the Mail checkbox; the account’s messages are shown again (they don’t need to be downloaded from the server again).
Remove an email account
When you remove an email account from Mail, the account’s messages are deleted and no longer available on your Mac. Copies of messages remain on the account’s mail server and are still available (from webmail, for example).
Important: If you’re unsure whether messages you want to keep are still on the mail server, move or copy them to a mailbox stored on your Mac (the mailbox appears in the On My Mac section in the Mail sidebar) before you delete the account in Mail.
Mac Mail Table
See alsoUse SSL to connect to the outgoing mail server in Mail on MacView email account information in Mail on MacFree up storage space for email accounts in Mail on Mac
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November 2020
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